ROTHERFIELD PEPPARD PARISH COUNCIL: MEETING AGENDA
Council members are hereby summoned to The Parish Council Meeting of Rotherfield Peppard Parish Council
on Monday 14th July 2025 at 7.00pm at the Sports Pavilion, Stoke Row Road, Peppard Common
AGENDA
1. Apologies – To receive apologies for absence
2. Declarations of interest – To receive any declarations of interest from Councillors
3. Minutes – To discuss, and amend, if necessary, the Minutes of the Council meeting held on 12/5/25 and therefore approve it as a true and correct record of the meeting.
4. Open Forum – Members of the Public may ask questions or make a short statement to the Parish Council
5. Oxfordshire County Councillor’s report – New Councillor Benjamin Higgins, Liberal Democrat will discuss his report and speak about local issues
6. Fix My Street items:
1. 7819644 Drain Cover loose – Ongoing
2. 7756885 Overgrown Gully/Ditch Peppard Hill B481
3. 7756869 and 7756858 Blocked Drains Peppard Hill B481
7. Update from Cllr Freeman on Superuser issues for Rotherfield Peppard Parish Council
Update on Cllr Berger becoming a Superuser
8. South Oxfordshire District Councillor’s report – Cllr Norman will discuss the SODC report and discuss local issues
i. Update on Blounts Court road removal of hedging
ii. Planning enforcement matters outstanding from SODC
iii. Business rates RPPC were being charged retrospectively for 2 years and this financial year despite advising SODC that the Pavilion is owned and managed by SPF Charity. All now resolved however Cllr Robb is asking questions of the Council as to why these issues are not being resolved in good time and causing a large amount of time and admin resources.
9. Parish Council Matters –
i. New Domain and supplier for email and Website. Website is now live Rotherfieldpeppard-pc@gov.uk and Clerk is being trained. It is looking better than previously although does not contain all information this is being loaded on.
ii. There is a News Feature which will alert all interested parties of Parish News when added and I would urge you as Parish Councillors to sign up and encourage friends and neighbours.
iii. There has been an email address set up for all Councillors within the gov.uk domain. I am happy to allocate these to all Cllrs and I would urge that Cllrs use these for Council matters.
iv. Please review and advise other items you would like to see on the website. Clerk aware Calendar needs sorting. Suggestions to be agreed are: links to Biffa Missed bins, SODC, OCC. Peppard News, Church, War Memorial Hall, Peppard School, Bus routes. Also requires a Welcome note, history of village, Prospective Councillor part with notice of Casual vacancy
v. New email address for clerk is clerk@rotherfieldpeppard-pc@gov.uk
vi. Audit responses year ending 2021 and 2022 have now been completed and Clerk is in receipt of these. Clerk is seeking approval to request reduction in Audit Charge on invoices.
vii. Audit yr ending 2024 – Paperwork all signed off and agreed in the May meeting however there is an extension confirmed with Moore due to delayed historical audits and our chosen auditor is no longer completing audits so proposal for a new internal audit team.
viii. It is retrospectively requested for approval for Cllr Freeman to repair the Salt bin at the Stoke Row/ Gallowstree Crossroads.
ix. Agreement of ownership of the Salt bin on Blounts Court Road, corner of Priory Copse with SCPC. If it is SCPC then we need to remove SB02 from RPPC Asset list.
10. Rotherfield Peppard Village Update:
a. The Parish Council would like to Thank Cllr Freeman on the repair of the graffiti on the bus stop by The Unicorn
b. Update on accidents on Stoke Row/ Gallowstree Crossroads
c. 20mph Bin stickers are with Clerk and will be available for Parishioners from 6-6.30pm Monday 14th July from the Pavilion
d. Parish Litter pick – Date confirmed Saturday 27th September
11. Finance and Staffing –
a. Update on audits 2022-23/ 2023-24
b. Cllr Berger/Clerk to update Councillors on Financial matters for 2025/26
c. Approval of signatures on UTB for July and August 2025
d. To approve all expenditure for July and Aug 25
i. Clerk Salary = Confidential.
ii. Village Cleaner (AP) salary = Confidential
iii. SODC Loan £327.31
iv. Clerk – Nest Pension – Confidential
v. Payment of £750 Eyelid Productions New Website set up invoice 3977
vi. Retrospective payment for Ian Kendrick £139.20 invoice no 27686
vii. Clerk expenses
viii. Clerk Salary = Confidential.
ix. Village Cleaner (AP) salary = Confidential
x. SODC Loan £327.31
xi. Clerk – Nest Pension – Confidential
12. Correspondence:
There has been correspondence relating to the Land at Wyfold and the proposed planning of 3-5 new homes. This has been advised to the Planning Committee
There has been correspondence relating to Highgrove and the demolition which is in breach of the Planning permission. This has been advised to the Planning Committee
13. Matters for future meeting:
i. Stoke Row/ Gallowstree Road Crossroads accidents and Junction improvement proposal
14. Next Meeting date – Monday September 15th 2025
Meeting scheduled to finish at 8:30pm. Meeting timings are approximate. All papers will only be available on the website.
Agenda signed by JAskin
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